Learn to say things quickly, clearly, simply and with a quiet determination: we talk much, but clearly, let’s say that what is strictly necessary.”
Email is one of the most valuable tools of the internet and, of course, the most commonly used for personal, family and the business world.
It will be very difficult to explain to the younger generation the world was like before the Internet but will be even harder to tell how we made do before we could send and receive messages through our email.
It will be very embarrassing for a half century grandmother the task of explaining to their children what she, in turn, learned from their elders about the laconic telegrams, letters, handwritten on paper and delivered four or five weeks after production , documents sent via fax in order ….
If email is so important to our lives it is worth learning some simple techniques to make it more profitable. We would, therefore, offer the following advice for our messages to achieve the objectives we have at the time of writing and sending:
1. Use appropriate language according to the message you sent. If the recipient is a friend, may have a familiar tone informal. But if this is a process or a communication addressed to a company, you must write with the seriousness that the case requires.
2. Avoid spelling mistakes because, whether in email or other document, speak ill of you. Say what you will write errors to speak of who wrote it. Some email providers and word processors offer the option of a spell checker, but much attention: they have not improved and pecan finish both excess and deficiency. In some cases, they go errors (e.g., words do not branded) and sometimes they should not fixed: for example the names of people and cities when they are not very common.
3. Be clear when writing. Not many laps because the internet user always have little time and is certainly in a position to invest in trying to guess what he writes. Clarity saves misunderstandings annoying and uncomfortable.
4. Remember what that “good, if brief, twice good”. But neither short pass to the point of becoming laconic. Your friends deserve a few lines from time to time.
5. In the Subject field should be as specific as possible in order that the receiver knows what his message is even before you open the mail. If you write to invite to a meeting not only write “Reunion” because a person may be being invited to several meetings at once. More accurate would be: “Call a meeting to discuss the new budget”
6. Section C.C. aims to write addresses to which the message will arrive in addition to the primary recipient. The message will reach every person whose address was written in the two fields “To” and “CC” and their addresses can be seen by all.
7. If you want to keep the addresses of the contacts were made public, something desirable to protect individual privacy and personal information as important as their email, use the BCC field (Hidden Carbon Copy). In this way each recipient will receive your message without it appearing in other directions. Each person considered as a single copy, making it necessary to warn that the message has been sent to multiple recipients.
8. It is advisable not to send mail to people who do not know or they do not expect communication from us. Besides being impolite is an intrusion into the privacy of individuals and there is a risk that our account is declared as “spam” and each message coming from it go directly to the recycle bin.
9. Do not forward all messages that arrive. Make a careful review, because some emails containing foul language and insulting, obscene or grotesque photographs and forwards who is seen as such: a rude and vulgar person.
10. Beware of the chains: today inboxes are filled with messages that ask or offer something and are usually rejected by those receiving.
For now we have given very useful recommendations but there’s more. So we invite you to read the second part of this article. Be well and enjoy a pleasant and lengthy experience in the ways of cybermundo.
